Events Coordinator

Responsibilities and Duties

● Oversees the planning and execution of all events.
● Owns every aspect of an event, from venue choice to success metrics.
● Always keeps financial timelines under control.
● Complies with all local legislation.
● Gains a complete understanding of the requirements for each event.
● Searches for the most appropriate vendors and makes selections based on creativity, quality, and cost.
● Books venues and schedule guests, which includes contract drafting and confirmation and day-of logistics
● Develops content for event materials and works with graphic designer to produce the required promotional material
● Hires personnel as needed across all functions of an event (registration, set up, catering, audio/visual, etc.)
● Responsible for day-to-day administration of events and programs including placing orders, monitoring vendors, travel planning, restaurant reservations, facilitating company attendees, monitoring registration, tracking RSVPs, answering questions and resolving issues

Competencies

● Positive Attitude & Focused
● Communication & Active Listening
● Negotiation & Multitasking
● Attention to detail
● Creativity & Innovation
● Time Management & Coordination
● Budget Management & Expense Tracking

Qualifications and Educational Background

● Degree in hospitality management or public relations
● Proven experience in event planning or event coordination in a corporate environment
● Track record of creative, successful events
● Experience working with colleagues in graphic design, sales, marketing and communications specialties, connections with vendors
● Advanced knowledge of Word, PowerPoint, Adobe Acrobat, and Excel

Languages

English - C1

Any other language (Russian, German & French seen as an extra qualification) - A2/B1